Hosting an Event

Hosting an Event

Central Hawke's Bay District Council supports events of all sizes – from major corporate sponsored events to smaller community events and programmes.

If you are organising an event to be held in Central Hawke's Bay, consider the following:

• You may need to to get special permission from the Council to hold street events
• If you plan on having food or alcohol at your event you may need a special license
• If you want to use a Council park, reserve or facility you will need to apply

For more information please contact Central Hawke's Bay District Council.

Selling Food at an Event

All food services (including pre-packaged) at an event must be registered operators. They could either be a registered mobile shop which enables them to be completely self-contained or registered as a food premises (at another location) and are catering at an event. The only exception is when a non-profit making organisation sets up an occasional food stall for fundraising.

Any operation involved in the preparation and sale of food at the event must have one of the following:

• A current certificate of registration under the Food Act 2014 with any territorial local authority or Ministry for Primary Industries

In all cases the Event Organiser is responsible for ensuring that these guidelines are adhered to.

 To do this, gather the appropriate information from stalls already registered or provide information to those who are unregistered and wish to sell food and get them to fill out the ‘Application to Operate a Food Stall at an Event’ form. Once you have the required information and all of the forms have been returned to you, these are to be sent to the Environmental Health Officer at the Central Hawke's Bay District Council via email: customerservice@chbdc.govt.nz  or by post so they can be recorded on file, and also so that they can be used when inspections take place at the event.

 A minimum of 10 working days prior to the event is required for these forms to be delivered to the Council Offices in Waipawa. There are no fees for the individual stall holder however there is a fee for the event. The fee is $75.00 payable to the Central Hawke's Bay District Council.

Any stall selling food in contravention of the Food Hygiene Regulations and/or Food Act will have such food seized by the Environmental Health Officer who has the right to close down the stall immediately. This severe action must and will be carried out if necessary in order to safeguard people's health.