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UtilitiesHere you can view council’s meetings calendar that displays when pertinent meetings will take place. From community committees to full council meetings, you’ll also find the agendas, minutes, videos and other important information from meetings that have come and gone.
Council adopted the Model Standing Orders of the Standards Association of New Zealand. These Standing Orders govern meeting procedures to enable effective Local Government and public accountability.
If you require Agendas or Minutes further back than six months please send us an email. Copies of all open agendas and minutes may be inspected during normal office hours at the:
Public Excluded Agendas are not available to the public, but where there is a Public Excluded Agenda, the item headings can be seen at the back of the open Agendas.
Agendas for all open Council and Committee meetings are available for public inspection two days prior to the meeting, with the exception of Extraordinary meetings of Council where agendas are available as soon as is reasonable and at the meeting. (Public excluded items are not included). Copies of the current open agendas and minutes may be inspected during normal office hours at the Council and libraries. Agendas and confirmed minutes previous to 2019 are available to view on the Documents and Forms page.
Notice is given in accordance with Section 46 of the Local Government Official Information and Meetings Act 1987, that the following meeting is scheduled as follows:
Unless otherwise stated the meeting will be held in the Central Hawke’s Bay District Council Chambers.
For further information, please contact the Governance Lead, phone 06 857 8060
In order to increase transparency, Central Hawke's Bay District Council reviews all decisions considered in a public excluded session to assess if and when information can be made publicly available.
Links to the released information can be found below.
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Recommendation from |
Item and Resolution |
Report |
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Council 4 October 2018 |
Procurement for Professional Services Contract
a) That a council resolution is reached to award the Professional Services Contract 530 to Stantec Ltd for a term of up to 5 years, subject to performance, for a value up to $1,300,000 per annum excluding GST.
b) That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report. |
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Council 4 October 2018 |
Procurement for Landfill Management Contract
a) That a council resolution is reached to award the landfill management contract 556 to Higgins Limited for a term up to 11 years, subject to performance for a value up to $400,000 per annum excluding GST.
b) That the Successful supplier and the contract price contained in this report are released as publicly available information immediately, following the adoption of this report. |
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Risk and Audit Committee 4 October 2018 |
Annual Report 2017/2018
a) The Risk and Audit Committee recommend to Council that the Annual Report for 2017/18 be adopted. |
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Recommendation from |
Item and Resolution |
Report |
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Risk and Audit Committee 14 February 2019 |
Internal Audit Update
a) That, having considered all matters raised in the report, the report be noted and;
b) That this report be released as publicly available information following the meeting |
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Council 28 February 2019 |
Procurement Plan – Waipawa Trunk Sewer Main Renewal
a) Council approves Option 1 to follow the process outlined within the procurement plan.
b) That this report (without attachments) is released as publicly available information after the meeting. |
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Council 28 February 2019 |
Extension of Maintenance and Re-Seal Contracts
a) That the current Road Maintenance Contract and the current Re-seal Contract be extended by one fiscal year.
b) That the minutes relating to this item be released as publicly available information after the meeting. |
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Council 10 April 2019 |
District Plan Adoption of Natural Environment Chapter a) That Council adopt the Natural Environment Chapter, related maps and minor changes to the Utilities, Earthworks, Coastal Environment, Definitions and Assessment Matters Chapters of the draft District Plan.
b) That the draft District Plan document is released in full as a publicly available document from May 15. |
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Council 10 April 2019 |
Procurement Plan - Otane Alternate Water Supply
a) Council approve Option One, to follow the procurement process as outlined within the attached procurement plan to tender the project to the open market.
b) That the resolution for this report is released following this meeting |
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Council 30 May 2019 |
Supplier Recommendation : SH2 Borefield Upgrade
a) That a council resolution is reached to award contract C-1007 for the SH2 Borefield Upgrade Project to Max Tarr Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
b) During the 2019/20 financial year Council recognises that to complete the SH2 borefield upgrade up to $516,000 additional funding may be required to be debt funded however this decision will be made as a part of the review of the 2019/20 capital programme funding at financial year end.
c) That the Chief Executive be delegated authority to negotiate the final details of the contract and to execute the contract. |
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d) That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed. |
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Council 30 May 2019 |
Supplier Recommendation: Otane Alternate Supply
That a council resolution is reached to award contract C-1002 for the Otane Alternate Water Supply to Fulton Hogan Ltd as outlined within the attached supplier recommendation report and subject to due diligence and agreement of contract terms.
Include the 3.2km of wastewater pipeline as a provisional item into the project subject to alignment with wider wastewater project.
That the Chief Executive be delegated authority to negotiate the final details of the contract and to execute the contract.
That the report relating to this item be released as publicly available information (without attachments) after the contract has been awarded and the successful supplier informed. |
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Council 14 November 2019 |
Local Government Funding Agency Annual General Meeting That Council:
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Finance and Planning Committee 15 August 2019 |
Leachate to Landfill Irrigation Budget
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Council 13 November 2019 |
Local Government Funding Agency Annual General Meeting
an independent director. |
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Recommendation from |
Item and Resolution |
Report |
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Council 13 February 2020
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Adoption of Changes to Land Transport Procurement Plan
Appointment of Independent Chair - Risk and Assurance Committee
Appointment of Council Representative to Central Hawke's Bay Community Trust
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Adoption of Changes to Land Transport Procurement Plan
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Council 30 April 2020
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Land Transport Procurement Outcomes
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Council 24 September 2020
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C1096 Procurement Plan - Bridges (PGF Programme)
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Council 18 November 2020
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Approval to Commence with Stage 2 - Otane to Waipawa Wastewater Pipeline
Strategic Property Matters – Waipukurau
C1097 Procurement Plan - Flaxmill Inundation Remediation Project
C1098 Procurement Plan - Retaining Wall and Slope Strengthening Programme
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Extra-Ordinary Council 27 May 2021 |
Endorsement of the Section 32 Reports and Proposed Central Hawkes Bay District Plan
a) That Council in order to consider the notification of the proposed District Plan in a public agenda, endorses the District Plan Committees recommendation of 28 April 2021 that Council adopt and release the Proposed District Plan and Section 32 reports with such amendments made after the date of this recommendation as may be required to make minor corrections and to reflect the outcome of consultation undertaken under Clause 3, Schedule 1 of the RMA, for notification in accordance with Clause (5) Schedule 1 of the Resource Management Act 1991; and further;
b) That Council in order to consider the notification of the proposed District Plan in a public agenda, endorses the Proposed District Plan and the Section 32 Reports for public notification contained in this report, in accordance Clause 5 of Part 1 of Schedule 1 of the Resource Management Act 1991.
c) That Council release these resolutions as publicly available immediately, in order to conduct its public business.
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Council Meeting 3 June 2021
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Procurement Plan – Tikokino Road Water Main Renewal (Stage 2&3) a) That council approve Option One - the procurement plan to release Contract 1148 to tender to install and renew water main pipeline along Tikokino Road. b) That the report and minute relating to this item be released as publicly available information on 03 June 2021 Procurement Plan – Waipawa Firefighting Stages 1 – 3 a) That council approve the procurement plan to release contract 1140 to the open market to deliver Stages 1 – 3 of the Waipawa water firefighting and shortfalls upgrade programme. b) That the report and minute relating to this item be released as publicly available information on 03 June 2021 Procurement Plan – Otane Wastewater Pump Station a) The procurement plan is adopted to approve the release of the Contract 1135 to construct and implement stage 4 a, the pump station at Otane to convey wastewater to Waipawa tender documents to the market. b) That the minute and report relating to this item be released as publicly available information on 03 June 2021 |
Procurement Plan – Tikokino Road Water Main Renewal (Stage 2&3)
Procurement Plan – Waipawa Firefighting Stages 1 – 3
Procurement Plan – Otane Wastewater Pump Station
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Council Meeting 29 July 2021 |
C-1135 Tender Outcome Report - Otane Wastewater Pump Station a) The Tender Outcome report for the award of contract C-1135 to Stead Construction for the installation of a wastewater pump station at the Ōtāne wastewater treatment plant is approved. b) That Council approve the increase in budget for the contract from $1.136m to $1.608m to be managed within the wider #bigwastewaterstory programme budget. c) That the minute relating to this item be released as publicly available information on 29th July 2021 C-1140 Tender Outcome Report - Waipawa Water Firefighting a) That council approve to award C1140 Waipawa Water Firefighting Stages 1 to 3 to Russell Roads as outlined in the tender outcome report. b) That the minute relating to this item be released as publicly available information on 29 July 2021 |
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Council Meeting 29 July 2021 |
Establishment of Central Hawkes Bay District Plan Panel a) Decision One: That Council form a District Plan Hearings Panel to hear and deliberate on the Central Hawke’s Bay Proposed District Plan made up of two external independent hearing commissioners - one to act as a Chair and the second as a panel member, a further Independent External Commissioner to act as a Tikanga Specialist and three internal Councillor Commissioner appointments. |
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Council Meeting 29 July 2021 |
Amendment to the terms of reference and appointment of commissioners to the regulatory hearings panel a) That Council adopt the amended Central Hawke’s Bay Committee Terms of Reference, specifically noting the changes and appointment of Certified Commissioners to the Regulatory Hearings Panel. |
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Finance and Infrastructure Committee 12 August 2021 |
Procurement Plan - PWPGF Slow Vehicle Bays a) Council approves the procurement plan to procure a partner to deliver the contract 1168 within budget of $1m. b) Council approves to delegate the award and negotiation of the contract to the Chief Executive following a tender process that is consistent with the procurement plan. c) Officers will undertake community engagement to confirm investment and location of the slow vehicle bay correlates with the technical advice. d) That the minute relating to this item be released as publicly available information. |
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Council Meeting 23 September 2021 |
C1126 - Extension of Desludging Contract a) Approve the award of an extension of contract C-1126 to a cap of $1.75m, increasing the scope of works to now include the desludging of the Waipukurau Wastewater Treatment plant and removal of redundant infrastructure from the Waipawa pond, to Hydracare NZ Limited consistent with the attached procurement plan. b) That the expenditure and cashflow for delivery of this project within the programme is managed within the overall #bigwastewaterstory budgets. c) That the minute relating to this item be released as publicly available information on 23rd September 2021 d) That Council request the Chief Executive bring a report back on options for proposed amendments to the Delegations Manual for streamlining Capital Programme delivery. |
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Finance and Infrastructure Committee 7 October 2021 |
Receipt of and confirmation of legal approach - Waipukurau Centennial Library and Waipukurau Memorial Hall
a) That the Committee receives the legal advice from Buddle Findlay and Dunning Thornton Consultants on the Waipukurau Centennial Library and Waipukurau Memorial Hall. b) That the Committee confirms that Council takes no further legal action in relation to the seismic strengthening of the Waipukurau Centennial Library and Waipukurau Memorial Hall, unless new information arises that significantly alters the basis of the received legal advice c) That recommendations a) b) and c) with amendments of this report are released as publicly available information on 12 October 2021, and further the Council endorses for release the Public Statement in Attachment 3 for release to the public. Acquisition of Land for the provision of a pound facility a) That Council purchase the site identified as 22 Coughlan Road, Waipukurau, for the provision of a pound subject to due diligence, with authority for the purchase provided to the Chief Executive in accordance with Councils Delegated Authority to the Chief Executive. b) That the confirmed resolution relating to this item be released as publicly available information on completion of the due diligence and purchase of the site. |
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Council Meeting 17 November 2021 |
November 2021 – Access to adverse events fund a) That Council approves the use of the Adverse Events Fund to provide Council’s share of the costs of replacing the non-usable section of the road, up to a value of $550,200. b) That Council delegate authority to the Chief Executive to execute a direct engagement procurement of Higgins Contracting Ltd to carry out the physical works to replace the non-usable section of the road up to a total value of $1,700,000. c) That this report and minute be released as publicly available information on Friday 19th November 2021, or after such time that Council have notified Higgins of the chosen procurement approach.
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November 2021 - Access to Adverse Events Fund |
| Recommendation from | Item and Resolution | Report |
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Tender Outcome Report - Lab and Sampling Services Contract 8 December 2022 |
That having considered all matters raised in the report: a) That Council award a Contract to Analytica Laboratories to undertake laboratory and sampling services to a value of up to $3m over 5 years. b) That the minutes relating to this item be released as publicly available information once the contract is awarded. |
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Strategic Land Purchase - Waipukurau Growth Precinct 10 November 2022 |
That having considered all matters raised in the report: a) That Council approves the purchase of 83 Pōrangahau Road, Waipukurau and delegate authority to the Chief Executive to execute the purchase of the property, subject to the completion of further due diligence up to $1.4 million plus GST (if any). Before sale deadline date Friday 18th November 2022. b) That any offer is conditional on the successful outcome of the Kainga Ora Infrastructure Acceleration Fund Ministerial approval expected by Friday 18th November 2022. c) That Council funds this acquisition from new debt raised through loan funding, and the cost and ultimate repayment of this loan be ringfenced from within the Waipukurau South Growth Precinct Development, not the general ratepayer. d) That Officers report back on the future strategic opportunities for the property, including the plans for the balance of the property’s disposal in the short term. e) That the minutes relating to this item be released as publicly available information following the settlement of the property acquisition. |
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Inaugural Council Meeting 19 October 2022 |
Infrastructure Acceleration Fund - Waipukurau South Growth Precinct a) Approve to entering a contract with Kāinga Ora for the Waipukurau South Growth Precinct to access the infrastructure Acceleration Fund. b) Delegate authority to the Chief Executive to execute the relevant Infrastructure Acceleration Fund contracts with Kāinga Ora, following the completion of due diligence by both parties. c) That the minute relating to this item be released as publicly available information following the relevant ministerial public release. Tender Outcome report - Contractor Pipeline and civil panel a) Council approve the tender outcome report to enter into negotiations to award a contract to Higgins and Fulton Hogan as panellists in the C1217 Pipeline and Civil Panel. b) Council delegate authority to the Chief Executive to execute the relevant contracts. c) That the minute relating to this item be released as publicly available information on contract award. |
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Council Meeting 29 September 2022 |
Procurement Plan for Contract - 1237 Tukituki River Swingbridge a) That council approve the procurement plan to deliver contract C-1237 for design and build of the Tukituki River Swing Bridge within a cap of $1.3m.b) That having approved the Procurement Plan Council delegates to the Chief Executive the award and negotiation of the contract with Abseil Access. c) That the minute relating to this item be released as publicly available information following contract award |
| Recommendation from: | Item and Resolution | Report |
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TukiTuki (Tarewa) Swing Bridge - Project Direction 15 June 2023 |
That having considered all matters raised in the report: 1. Council approves the continuation of the project to rebuild the Tukituki (Tarewa) Swing Bridge including the attached wastewater conveyance pipe. 2. That this report be released as publicly available information on 15 June 2023. |
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Confirmation of Community and Council Representation Appointments
23 March 2023 |
1. That the composition of the Community Voluntary Organisation Support Fund (CVOS) Committee be amended to include Three Elected Members and a minimum of three members of the public. 2. That Brendan Reidy and Janette Birdsall are appointed as public members of the Community Voluntary Organisation Support Fund (CVOS) Committee. 3. That the resolutions from this report are released from Public Excluded, once the successful and unsuccessful appointees being notified in person. 4. That the Council and Community Representation Schedule, and the Community Funding Policy be updated accordingly with these changes. |
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Procurement Plan - Pōrangahau and Takapau Wastewater Irrigation Systems 26 January 2023 |
That Council: 1. Approves the procurement plan to tender for the irrigation systems required for the Pōrangahau and Takapau wastewater schemes, up to the value of $1.3m. 2. Delegates to the Chief Executive to negotiate and award the contract in line with the procurement plan. 3. That the minutes relating to this item be released as publicly available information upon contract award. |
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Council 23 March 2023 |
Confirmation of Community and Council Representation Appointments
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Procurement Plan - Pōrangahau and Takapau Wastewater Irrigation Systems 26 Jan 2023 |
That Council:
1. Approves the procurement plan to tender for the irrigation systems required for the Pōrangahau and Takapau wastewater schemes, up to the value of $1.3m. 2. Delegates to the Chief Executive to negotiate and award the contract in line with the procurement plan. 3. That the minute relating to this item be released as publicly available information upon contract award. |
Procurement Plan - Pōrangahau and Takapau Wastewater Irrigation Systems |
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Landfill Contract Extension 21 Sept 2023 |
That having considered all matters raised in the report: 1. That Contract 556 – Landfill Management Contract be extended for three years from 1 December 2023 to 30 November 2026. 2. That the Chief Executive is granted delegation to carry out any extension negotiations and effect the extension. 3. That the minutes relating to this item be released as publicly available information on official notification to the relevant contractor. |
Landfill Contract Extension |
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Land Transport Procurement - Gwavas and Douglas Cutting Bridges 21 Sept 2023 |
That, having considered all matters raised in the report: 1. That the procurement plan to procure a partner to deliver C-1261 to design and build the Gwavas bridge is approved within a cap of up to $2.8m. 2. That the procurement plan to procure a partner to deliver C-1260 to design and build the Douglas Cutting Bridge is approved within a cap of $1.5m. 3. That having approved the procurement plan to directly procure the contract (C-1261) with Concrete Structures (NZ) Ltd, Council delegates to the Chief Executive the award and negotiation of the contract following a procurement process that is consistent with the procurement plan. 4. That having approved the procurement plans to directly procurement the contract (C-1260) with Emmett’s Civil Construction Ltd, Council delegates to the Chief Executive the award and negotiation of the contract following a procurement process that is consistent with the procurement plan. 5. That the resolutions of this report are released as publicly available information following contractor award. |
Land Transport Procurement - Gwavas and Douglas Cutting Bridge |
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Land Transport Response Procurement - Titoki Bridge 19 Oct 2023 |
1. That the procurement plan to procure a partner to deliver C-1272 to construct the Titoki bridge is approved to a value of up to $1.2m. 2. That having approved the procurement plan to directly procure the contract (C-1272) with Concrete Structures (NZ) Ltd, Council delegates to the Chief Executive the award and negotiation of the contract following a procurement process that is consistent with the procurement plan. 3. That the resolutions of this report are released as publicly available information following contractor award. |
Land Transport Response Procurement - Titoki Bridge |
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Professional Services - Roading Recovery Procurement 14 Dec 2023 |
That having considered all matters raised in the report: 1. Council approves the procurement plan to procure Stantec to deliver the variation to C-530 for Land Transport Response works, within a cap of $4,323,000 related to Land Transport Cyclone Gabrielle Response and Recovery, with $2,274,800 of this being funded through the 99% Waka Kotahi Emergency Funding Assistance Rate for Response and $2,048,000 funded through the Crown’s National Resilience Plan for Recovery. 2. Council approves to delegate the award and negotiation of the contract to the Chief Executive following a procurement process that is consistent with the procurement plan. 3. That the resolutions of this report be released as publicly available information following contract award. |
Professional Services - Roading Recovery Procurement |
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Land Transport Contract Extensions C1057, C1058, 1059 and C1060
14 Dec 2023 |
1. That Contract C-1057 – Road Maintenance be extended for one year from 1 July 2024 to 30 June 2025. 2. That Contract C-1058 – Road Reseals be extended for 2 years from 1 July 2024 to 30 June 2026. 3. The Contract C-1059 – Area Wide Pavement Treatments and C-1060 Minor Structural Renewals be extended for 2 years from 1 July 2024 to 30 June 2026. 4. That the resolutions of this report be released as publicly available information on official notification to the relevant contractor of each of the contracts and the approval of Waka Kotahi. 5. That the minutes relating to this item be released as publicly available information on official notification to the relevant contractors of each of the contracts and the approval of Waka Kotahi |
Land Transport Contract Extensions C1057, C1058, 1059 and C1060 |
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Landfill Contract Extension for contract C556 14 Dec 2023 |
1. That Council note and approve unbudgeted contract costs of $99,400 in the 2023/2024 financial year and note the additional budget requirement of $170,000 in the 2024/2025 year.
2. That Council approve the variation for Contract 556 noting the new contract price of $740,000 per annum for the three-year contract extension term. 3. That the resolutions relating to this item be released as publicly available information on official notification to the contractor. |
Landfill Contract Extension for contract C556
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Transport Choices - Procurement Plan 14 Dec 2023 |
1. That the procurement plan to procure and deliver C1265 Otāne Transport Choices is approved with a cap of $3.2 million. 2. That the procurement plan to procure a Supplier to deliver C1288 Porangahau Transport Choices is approved with a cap of $380,000. 3. That the Chief Executive is delegated Authority to execute Contracts with the procured Suppliers for Contracts C1265 and C1288, on the basis the procurement is consistent with the Procurement Plans, and the associated external funding from Waka Kotahi for these contracts is realised. 4. That the resolutions of this report are released as publicly available information following any resulting Contract Award |
Transport Choices - Procurement Plan
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Recommendation from: |
Item and Resolution |
Report |
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Land Transport Cyclone Gabrielle Recovery Professional Services Contract variation 18 April 2024 |
1. That Council approves the procurement plan to procure Stantec to deliver the variation to C-530 to the value of $3,000,000 related to Land Transport Cyclone Gabrielle Response and Recovery work to be completed before 30 June 2024. 2. That Council delegates to the Chief Executive the award of the variation that is consistent with the procurement plan. 3. That the resolutions of this report be released as publicly available information following the successful variation award. |
Land Transport Cyclone Gabrielle Recovery Professional Services Contract Variation |
| Patangata Bridge Scour Protection Procurement |
1. Council approves the procurement plan to issue a variation to a contractor to deliver scour protection works at Patangata Bridge. 2. Council delegates to the Chief Executive the award and negotiation of a contract variation to a cap of $1,450,000 following a procurement process consistent with the approved plan. 3. That the minute relating to this item be released as publicly available information following the contract being awarded. |
Patangata Bridge Scour Protection Procurement |
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