Are you prepared at work?
When the next disaster strikes Central Hawke's Bay:
- How prepared will your business be?
- Where will you operate your business from?
- Who is going to staff, service, supply and promote your activities?
- What are you doing about it NOW?
Every sector of our society needs to prepare for disasters. For a community to survive a disaster it must have strong and viable businesses prepared and ready to continue servicing their community.
Business and industry are considerable contributors to the local economy. Despite the potential for damage to structures, disruption to lifeline utilities and the confusion and distress felt by staff, good strong and clear management both before and after disaster will be the keys to your business surviving.
Business's Disaster Recovery Strategy
Who is Developing your Business's Disaster Recovery Strategy?
- Documenting company procedures
- Educating and training staff
- Communicating with suppliers and financiers about business continuance
- Reassuring customers that you are ready and can continue to meet their needs even after disaster has struck.
What will the Survival of Your Business Mean?
- Company's management and owners?
- Staff, suppliers, transporters and retailers?
- Customers and local community?
Where do you rank the importance of the need for your business to survive our next disaster?
When, where and how quickly will your business reopen and support your loyal customers?
How vital is it that you:
- Provide a safe environment for your workers and customers?
- Provide a secure employment environment fostering staff loyalty?
- Continue to operate and prosper after our next disaster?
- Identify and plan to accept disaster business opportunities and new ventures?
If you consider any of the above issues to be of high importance, please read on.
The failure of your business could have a significant impact on a large number of people within our community and this will extend well beyond just your immediate employees.
A number of publications have been produced specifically identifying the need and encouraging the process of business continuance planning.
For your benefit we have assembled, and on request will forward to you, a sample of the content of these publications which may assist you to clarify what stage of the disaster preparedness continuum you have reached and identify the publications that may be appropriate to assist you in the completion of the disaster recovery and business continuity planning.
The Blue Books
The 'Blue Books' are three publications produced in the mid 1990s.
- Book One - Hazard Assessment
- Book Two - Planning and Preparedness
- Book Three - Emergency Management Audit Guidelines for Businesses.
These publications contain a series of checklists, which assist in assessing the current status of your planning and identifying any gaps or areas where improvement could be made.
If you would like a set of these books please contact the Civil Defence Office.
Other useful documents to help you with your planning can be found on the civil defence website.
Primary Care Providers
The Hawke's Bay District Health Board has developed a comprehensive template to help those Primary Care Providers develop their Emergency and Business Continuity Plans.
Developing your emergency and business continuity plans based on the document below will help you meet the typical requirements of funding and auditing agencies. You will, of course, need to check whether additional requirements apply in your case.
In addition to the statutory responsibilities, which are included in this document, contractual obligations will dictate the level of emergency planning you must undertake.
Included in this document
Below are factors that have been considered as part of this emergency plan:
- Treatment of injuries and illnesses
- Evacuation procedures
- Account for all personne
- lAssignment of responsibilities
- Provision of equipment/materials
- Review process
Business Continuity Plan
This plan is a guide to the systems and processes that your organisation will use to prepare and respond to a situation where there is risk to business continuity. This plan is flexible in order to cater for a variety of situations and is based on know hazards and risk and available resources.
The plan contains clear guidance and useful templates which can easily be adapted for your organisation.
For support on completing your plan or for more information please contact:
Sandra Bee Emergency Response Advisor
+64 6 878 8109
Hawke's Bay District Health Board