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Policies & Bylaws
~ Ngā ture

two pages

Policies

 

Accounts Paid

That account payment information be available to Councillors on request.
Accounts Paid (pdf 28 KB)

Acquisition of Esplanade Reserves

An esplanade reserve or strip has one or more purposes
Acquisition of Esplanade Reserves (pdf 31 KB)

Ad Hoc Road Signs

Cost, maintenance and timeline of road signs
Ad Hoc Road Signs (pdf 28 KB)

Adoption of Standing Orders

This document sets out standing orders for the conduct of proceedings at meetings of territorial authorities, regional councils and community boards in the form of model orders for adoption with or without amendment. It incorporates new provisions in the Local Government Act 2002 as they affect the provisions of the model standing orders.
Adoption of Standing Orders (pdf 29 KB)

Allocation of Property Numbers

Central Hawke’s Bay District Council will implement the Rural Address Property Identification (RAPID) system to ensure all rural property numbers are correct to enable accurate electoral, postal and emergency application.
Allocation of Property Numbers (pdf 34 KB)

Annual Grant to Rural Fire Forces

Council will assist Rural Fire Forces with their annual expenditure by making an annual grant to the Flemington, Wallingford, Elsthorpe, Tamatea, Omakere and Aramoana Rural Fire Forces.
Annual Grant to Rural Fire Forces (pdf 29 KB)

Archives and Records

The purpose and objective of the archives and records programme is to comply with present legislative requirements to control, protect, preserve and make accessible the records and archives held by Council.
Archives and Records (pdf 29 KB)

Attendance at Seminars and Conferences Policy

Council will pay expenses and costs for the attendance by the Mayor and Councillors at conferences, seminars and meetings in accordance with a set criteria
Attendance at Seminars and Conferences Policy (pdf 31 KB)

Camping

Council will ensure Camping Ground facilities are available within Central Hawke's Bay District.
Camping (pdf 39 KB)

Cemeteries

Council will provide for orderly and respectful burials at all cemeteries in harmonious surroundings; to provide up-to-date burial records; and to carry out improvements as required to provide long-term burial space.
Cemeteries (pdf 45 KB)

Civic Awards

A Civic Award is established for the District of Central Hawke’s Bay and will be awarded to not more than four persons on an annual basis in the form of a certificate and a badge of the District’s ‘Coat of Arms’.
Civic Awards (pdf 29 KB)

Civil Defence

Council will ensure the provision of an effective Civil Defence capability in this District.
Civil Defence (pdf 30 KB)

Class 4 gambling and Board Venue

The Gambling Act 2003 was enacted on 18 September 2003. The Act requires the Central Hawke’s Bay District Council to adopt a Class 4 Gambling Venue Policy for the District. The Act also amended the Racing Act 2003 so that territorial consent is required to establish a new TAB (called a Board Venue in the Act). Under that amendment Council is required to adopt a Board Venue Policy for the District.
Class 4 gambling and Board Venue (pdf 54 KB)

Club Rebate Remission

To assist clubs that provide their own facilities and enable them to facilitate the ongoing provision of non-commercial community services and recreational opportunities to the District.
Club Rebate Remission (pdf 36 KB)

Community Contribution Remission

Facilitates the ongoing provision of non-commercial community services and recreational opportunities for the District.
Community Contribution Remission (pdf 36 KB)

Community Voluntary Organisation Support Fund

The CVOS Fund has $25,000 to allocate by the Assessment Committee to community-based voluntary organisations
Community Voluntary Organisation Support Fund (pdf 45 KB)

Complaints and Compliments

The Central Hawke's Bay District Council recognises the importance of citizen feedback about its services. Council welcomes this feedback and is committed to using the information it receives to help drive improvements to its service delivery.
Complaints and Compliments (pdf 108 KB)

Council Committee and Community Representation

Schedule 7 of the Local Government Act 2002 provides the power for a Local Authority to appoint committees, sub committees, other subordinate decision making bodies and joint committees.
Council Committee and Community Representation (pdf 91 KB)

Creative Communities Scheme Assessment Committee

That the Creative Community Scheme Assessment Committee be established comprising four members of the public, one iwi representative and one Councillor assisted by the Executive Assistant
Creative Communities Scheme Assessment Committee (pdf 122 KB)

Cultural

The purpose of the policy is to encourage and support participation in recreation, sport and the arts and to promote understanding of the cultures of the District.
Cultural (pdf 28 KB)

Dangerous Earthquake Prone and Insanitary Buildings

Section 131 of the Building Act 2004 requires territorial local authorities to adopt a policy on dangerous, earthquake-prone and insanitary buildings by 31 May 2006.
Dangerous Earthquake Prone and Insanitary Buildings (pdf 69 KB)

Development Contributions

Central Hawke's Bay District Council (CHBDC) plays a significant role in facilitating and coordinating development and providing infrastructure in a timely and affordable manner. It is an essential part of CHBDC business to take into account the social, economic, and cultural interests of people and communities to meet reasonably foreseeable needs of future generations.
Development Contributions (pdf 508 KB)

District Hall

All Halls in the District (with the exception of the Central Hawke’s Bay Municipal Theatre and the Civic Theatre) become District Halls.
District Hall (pdf 34 KB)

District Hall Committees

Rules for the operation of the District Hall Committees
District Hall Committees (pdf 40 KB)

District Licensing Committee Appointment of Members

Following a change in legislation, the newly enacted Sale and Supply of Liquor Act 2012 (“the Act”) requires that the Council appoint one (1) or more District Licensing Committees (DLC) as required to deal with licensing matters for its District. The Committee must be ready to take on this role from 19 December 2013
District Licensing Committee Appointment of Members (pdf 47 KB)

Dog Control

The purpose of the policy is to develop a practical framework for the care and control of dogs throughout the district while minimising any danger, distress and nuisance to the community in general
Dog Control (pdf 124 KB)

Dust Suppression

Property owners with houses adjacent to metal roads may apply to Council for permission to form, pave and seal the road frontage adjacent to their property for a length of 200 metres.
Dust Suppression (pdf 29 KB)

Elected Member Expenses and Allowances

This policy sets out rules on the claiming of expenses by elected members and the resources that will be available to them during their term of office.
Elected Member Expenses and Allowances (pdf 53 KB)

Elected Member Renumeration

The salary pool is determined by the Remuneration Authority, on an annual basis
Elected Member Renumeration (pdf 32 KB)

Enclosure of Road Reserve

Property owners or occupiers adjacent to the road may apply to Council for a permit to construct fence lines that encroach into the adjoining road reserve
Enclosure of Road Reserve (pdf 30 KB)

Fencing of Swimming Pools

Council will enforce the provisions of the Fencing of Swimming Pools Act 1987 in respect of new pools
Fencing of Swimming Pools (pdf 30 KB)

Footpaths

Council will provide, in the fullness of time, every street within the residential areas of all services townships with at least a footpath on one side of the street.
Footpaths (pdf 28 KB)

Formation Subdivision and Maintenance of No Exit Roads

The formed roading network will continue to be maintained to the extent outlined in the Roading Asset Register
Formation Subdivision and Maintenance of No Exit Roads (pdf 30 KB)

Holding Paddocks

Council will cease to provide stock holding paddocks and will seek to sell, lease or grant licences over surplus land previously used as holding paddocks.
Holding Paddocks (pdf 28 KB)

Indoor Heated Swimming Pool

Council and the Central Hawke’s Bay Community Trust have a Service Contract setting out the conditions under which Council will contribute the annual operating grant.
Indoor Heated Swimming Pool (pdf 29 KB)

Level of Asset Management Plan Preparation

Central Hawke’s Bay District Council will prepare its asset management plans at the following levels (as defined in NAMS (New Zealand Asset Management Support) International Infrastructure Management Manual).
Level of Asset Management Plan Preparation (pdf 39 KB)

Library

Council will provide and maintain libraries in Waipawa and Waipukurau to ensure the provision of cost effective library services for the community.
Library (pdf 29 KB)

Local Approved Products

A Local Approved Products Policy (LAPP) is a set of policy criteria and decisions made by a council in consultation with its community which may restrict the location of premises selling psychoactive products in its geographical area.
Local Approved Products (pdf 156 KB)

Maori Consultative Committee

The Committee is to consist of up to seven (7) representatives, whose term of office shall expire at the end of the year in which the triennial local body elections are held. The Committee membership shall be determined by a process agreed between Council and the Committee.
Maori Consultative Committee (pdf 36 KB)

Maori Contribution to Decision Making

The purpose of the Maori representation is to provide advice to Council.
Maori Contribution to Decision Making (pdf 30 KB)

Motor Vehicle Replacement

The process for replacement of council vehicles.
Motor Vehicle Replacement (pdf 30 KB)

Naming of Streets and Roads

Requests for new road names are to be submitted with the application for subdivision consent. The sub divider shall submit three names in order of preference with reasons for the suggestions and results from any consultation undertaken
Naming of Streets and Roads (pdf 92 KB)

Outstanding Accounts

To collect all rates, penalties on rates, outstanding rates and fees in a timely and efficient manner.
Outstanding Accounts (pdf 29 KB)

Parks and Reserves

Council will provide and maintain both passive and active areas, which will enhance the recreation opportunities and the well being of people throughout the District.
Parks and Reserves (pdf 29 KB)

Partnerships with the Private Sector

The purpose of this policy is to enable Council to enter into partnerships with the private sector where there is a potential benefit for the wellbeing of the community. Such opportunities can be quite diverse in nature and for this reason the policy is broadly based.
Partnerships with the Private Sector (pdf 44 KB)

Provisional Local Alcohol Policy 2015

The Act allows territorial authorities to make a local alcohol policy (LAP). The LAP is a set of policies, made by the Council in consultation with its community, about the sale and supply of alcohol in its geographical area. Central Hawke’s Bay District Council has decided to develop a LAP for its district to set restrictions and conditions for the sale and supply of alcohol within the district.
Provisional Local Alcohol Policy 2015 (pdf 153 KB)

Rates Discount

Under Section 55 of the Local Government (Rating) Act 2002, a discount policy may be adopted for the payment of some or all rates that are identified in the rates assessment before the due date or dates for those rates in the current year.
Rates Discount (pdf 31 KB)

Rates Holiday/Postponement

To assist ratepayers who undertake economic development that benefits the District as a whole
Rates Holiday/Postponement (pdf 29 KB)

Rating System Policy

Council will operate a rating system which endeavours to meet certain requirements.
Rating System Policy (pdf 29 KB)

Regional Funding for Tourism Funding and Promotion

Council consent to Hawke’s Bay Tourism involvement in tourism funding/promotion
Regional Funding for Tourism Funding and Promotion (pdf 29 KB)

Regulatory

Council will provide the minimum framework of regulations and bylaws consistent with legislative requirements and with preservaton of the freedom and quality of life of the citizens of this district.
Regulatory (pdf 28 KB)

Remission of Additional Charges

The objective of the Remission of Additional Charges Policy is to enable Council to act fairly and reasonably in its consideration of rates, which Council have not received by the penalty date, due to circumstances outside the ratepayer’s control.
Remission of Additional Charges (pdf 31 KB)

Remission of Rates for Natural Calamities

To assist ratepayers experiencing financial hardship as a result of a natural event detrimentally affecting the use of the land or the income derived from the land, and which directly affects their ability to pay rates.
Remission of Rates for Natural Calamities (pdf 29 KB)

Remission of Rates for QEII Trust and Land for Natural, Historic or Cultural Conservation

To recognize and support the environmental value of such protected areas and to acknowledge the non-commercial use of such protected land. To preserve and promote natural resources and heritage by encouraging the protection of land for natural, historic or cultural conservation.
Remission of Rates for QEII Trust and Land for Natural, Historic or Cultural Conservation (pdf 30 KB)

Remission of Rates Maori Freehold Land

When, in the judgement of Council, it would be unfair or unreasonable to collect rates at this time, land may be placed on this Maori Land Register, and retired from rating liability for a period.
Remission of Rates Maori Freehold Land (pdf 40 KB)

Retirement Housing

Council will provide retirement housing to a good standard
Retirement Housing (pdf 31 KB)

Roading Contract Management

The Central Hawke's Bay District Council manages road maintenance, renewal and construction contracts in accordance with New Zealand Transport Agency Policies, Guidelines and Manuals and their updates.
Roading Contract Management (pdf 28 KB)

Roadside Planting

Council will permit, upon application, amenity planting on road reserve, only those planting approved by Council and only in those places where it is physically possible to do so without detrimental effects
Roadside Planting (pdf 29 KB)

Roadside Stabilization and Tree Management

Any land identified as containing areas of instability that threaten the integrity of the roading asset will be retired from grazing and planted in suitable commercial varieties of trees
Roadside Stabilization and Tree Management (pdf 29 KB)

Roadside Weed Control

The Central Hawke's Bay District Council will carry out roadside weed control as required for traffic safety, to prevent re-infestation of adjacent properties and to comply with relevant legislation.
Roadside Weed Control (pdf 28 KB)

Rural Fire Charges

Policy of property fires, herbage fires and funding
Rural Fire Charges (pdf 30 KB)

Sale of Liquor

Currently being updated. Please check with Council
Sale of Liquor (pdf 72 KB)

School Sewerage Charges Remission

To ensure that schools are not disproportionately charged for sewerage services based on the number of connections. Charges will be based on the school’s staff and student numbers
School Sewerage Charges Remission (pdf 43 KB)

Significance and Engagement Policy

The purpose of this policy is to set out the Councils approach to determining the significance of matters on which it makes decisions, and to broadly guide the decision making and engagement approach to be undertaken, proportionate to the significance of the issue.
Significance and Engagement Policy (pdf 83 KB)

Smoke Free

Council has a duty to ensure a safe environment for people on its premises.
Smoke Free (pdf 39 KB)

Solid Waste

Council will provide a cost effective Recycling and Refuse Disposal System using the goals and methods of the soild Waste management and Minimisation Plan.
Solid Waste (pdf 30 KB)

Special Fund Accounts

Special Funds are those funds, or reserves, which Council has established by resolution, the terms of which restricts the use of the funds. Each fund has been set up as a separate account to maintain a degree of independence from Council's general funds. All funds are invested as part of a larger pool of funds and are not available for any other purpose.
Special Fund Accounts (pdf 42 KB)

Stock Underpass

Financial assistance for the construction of stock underpasses will be in accordance with New Zealand Transport Agency policies.
Stock Underpass (pdf 28 KB)

Stormwater Drainage

Council will approve, develop and maintain stormwater and drainage systems within the residential areas which will provide adequate capacity to dispose of stormwater to prevent undue nuisance and disturbance or damage to property.
Stormwater Drainage (pdf 31 KB)

Stormwater laterals and Sewer Repair

Council will pay for the repair of sewer and stormwater laterals where they are situated in the road reserve or any other areas under Council control.
Stormwater laterals and Sewer Repair (pdf 29 KB)

Submissions and Petitions

New Zealand’s Local Government democracy not only provides for community members to elect their representatives, but also allows community members to have a say in shaping the policies that affect the community they live in. This involvement is achieved by Council receiving submissions and petitions from the public.
Submissions and Petitions (pdf 106 KB)

Sundry Remission of Rates

To remit rates and charges that are the result of fundamental errors; or where the balance owing is considered uneconomic to recover; or where the amount levied is unable to be covered pursuant to sections 67/76 of the Local Government (Rating) Act 2002; or where Council or its delegated officer(s) consider the levy impractical to recover
Sundry Remission of Rates (pdf 29 KB)

Swimming Pools

Council will maintain a pleasant, safe and hygienic swimming facility in Waipawa within the financial constraints of the LTP.
Swimming Pools (pdf 29 KB)

Tendering Policy

The Tenders Board hereinafter called the Board will meet from time to time to consider all tenders for works and services supplied to and sales made from the Central Hawke’s Bay District Council and to make recommendations to the Chief Executive.
Tendering Policy (pdf 55 KB)

Treasury Management Policy (including LMP and IP)

Treasury Management Policy including the Liability Management Policy and Investment Policy
Treasury Management Policy (including LMP and IP) (pdf 574 KB)

Uniform Annual Charges on Contiguous Properties Remission

To enable Council to act fairly and reasonably and provide for the possibility of rates remission where two or more Uniform Annual General Charges (UAGC) are levied on rating units which are occupied or used by the same ratepayer being a lessee/owner using the rating units jointly as a single property for the same farming or horticulture purposes
Uniform Annual Charges on Contiguous Properties Remission (pdf 32 KB)

Use of Road Reserve for Permanent Commercial Display

The use of the road reserve for the erection of permanent signs and displays for commercial purposes is not permitted.
Use of Road Reserve for Permanent Commercial Display (pdf 28 KB)

Vehicle Crossing

The Vehicle Crossing Policy outlines Council’s and ratepayers’ responsibility for the construction and maintenance of vehicle crossings in the Central Hawke’s Bay District.
Vehicle Crossing (pdf 29 KB)

Voluntary Organisations and Incorporated Societies

Council recognises the valuable role voluntary organisations play in the community and the contribution they make to the quality of life to all residents of Central Hawke’s Bay
Voluntary Organisations and Incorporated Societies (pdf 30 KB)

Waipawa Building Society Trust Fund

That Council accept appointment as Custodian Trustee of the Waipawa Building Society Scholarship Trust and that the Mayor, Deputy Mayor and the Chief Executive be confirmed as trustees. There is also representation from Waipawa Lions and Waipukurau Rotary.
Waipawa Building Society Trust Fund (pdf 29 KB)

Work Carried Out Under Budget

Except as determined by Council resolution, funds provided for contract works that come in under budget remain unspent and be carried forward as a balance in the particular separate rate or general rate.
Work Carried Out Under Budget (pdf 29 KB)

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